How to open a PST file using Microsoft Outlook 2013

A PST file can be used by Microsoft Outlook to store E-mail, Calendar entries, Contacts, Notes and other items of information.  PST files may be used to provide you with additional storage, given to you should you leave 15 New Bridge Street and they are also often used in cases to share evidence.  Here we show you how to open a PST file using Microsoft Outlook 2013.

09 December 2014 How to...  E-mail, Microsoft Office, Microsoft Outlook

Microsoft Outlook - Article

Introduction

A PST file can be used by Microsoft Outlook to store E-mail, Calendar entries, Contacts, Notes and other items of information.  PST files may be used to provide you with additional storage, given to you should you leave 15 New Bridge Street and they are also often used in cases to share evidence. 

Note

This article is prepared using Microsoft Outlook 2013 however the steps for other versions of Outlook (e.g. 2003, 2007 etc.) are either identical or similar.

Opening a PST file

Unlike other types of file (e.g. Documents) produced by Microsoft Office applications, PST (personal storage) files can only be opened from within Microsoft Outlook itself. Here we show you how to open a PST file using Microsoft Outlook 2013.

  1. Start Microsoft Outlook
  2. Click the File Tab (see below)

Outlook 2013 - File Tab

  1. With the File Tab Open, click "Open & Export"
  2. From the Open options, click "Open Outlook Data File"

Outlook 2013 - Open Outlook Data File

  1. Locate and select the PST file you wish to open.
  2. Click the Open button.

Outlook 2013 - Open PST

The PST file will now be added as a new folder in the Outlook Navigation Pane.  Either double-click the name of the PST (Archived Email) or click once on the arrow to the left of the PST name.  The list of sub-folders will now be shown and the contents of each folder viewed.

Outlook 2013 - Navigation Pane - Archive PST

Note the PST file will automatically be re-opened the next time out start Microsoft Outlook however if the PST is moved or deleted Outlook will prompt you for its location.  You should therefore ensure a PST file is closed (see below) in Outlook when it is no longer needed or is to be moved elsewhere.

Closing a PST file

When you have finished working with a PST file and no longer need it in your list of folders you can close it and remove it from the Outlook view (the PST file itself remains in place).

  1. Move your mouse pointer over the PST reference in the Outlook Navigation Pane
  2. Press the right-mouse button
  3. Choose Close "My PST" where My PST is the name of your PST file

Outlook 2013 - Close PST

End of article

Tags  2013 microsoft pst

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